Limited search functionsĭropbox lacks basic search tools. This requires manual intervention, which is time-consuming and can introduce errors. Simultaneous editing of a document, by two or more users, results in the creation of inconsistent versions of the same document.Īll versions are automatically saved in the same folder. Document duplication issuesĭropbox has a document duplication problem. Unfortunately, the plug-in “does not offer compliance support under FDA 21 CFR Part II specific to electronic signatures”. Non-compliant electronic signaturesĭropbox does have electronic signature capabilities through the HelloSign plug-in. It is then automatically deleted and irretrievable.īusinesses that require a sequential record of the history and input of a work event or development phase are not adequately supported in this respect. However, each version is only saved for up to 180 days.

Time-specific automated deletion of audit trailsĭropbox does create new versions of a single document as it is edited and commented on by multiple users. User requirements and specification documents have to be manually reviewed against design deliverables at set phases of the project. Poor risk mitigation and design controlsĭropbox doesn’t have adequate workflow features to protect the design and development process from risk.įor example, automated phase gating functionality is not supported. There are a number of inherent weaknesses of using Dropbox for document management. Weaknesses of Dropbox for document management This is especially true for businesses in regulated industries, and companies aiming to comply with quality standards like ISO 900 and ISO 13485.

However, it’s not generally a good idea to use Dropbox for document management. Dropbox is hugely popular as a casual document storage and file-sharing solution.

What is dropbox for